Bridgewater Volunteer Rescue Squad Facility 
Rental Rules and Regulations

1. Allowed Uses

• Civic club functions, including meetings and fund-raising activities 
• All other functions must be approved by the Building Use Committee  
• The Building Use Committee has the right to deny use of the building at any time

2. Prohibited Uses

• Wedding Receptions and Graduation Parties
• No profitable events are allowed, unless the event is charitable to the Bridgewater Volunteer Rescue Squad
• Any use of alcoholic beverages (not permitted anywhere on Rescue Squad property)
• Any use of tobacco products (not permitted anywhere on Rescue Squad property)
• Any illegal activity

3. Prohibited Posting and/or Decorating

• Nothing may be hung and/or posted to the outside doors
• Nothing may be attached to the inside doors, floors, windows, walls, and/or ceilings

4. Fees Charged per 6 Hours of Rental

• 0-35 people - $125
• 36-70 people - $175
• 71-100 people - $225
• 101-125 people - $250
• Early access to facility (any time between 6pm and 10pm the day before the event) for set-up - additional $50
• Use of kitchen - additional $100
• A refundable $150 security deposit will be required for all reservations.
• A refundable $100 custodial fee will be applied to each reservation (must be paid up front with the security deposit).  If additional cleaning is necessary, cleaning fees will be subtracted from the custodial deposit (see #10)
• Local check (Bridgewater, Dayton, Harrisonburg, Mt. Crawford, and Mr. Solon), cashier check or money order only

5. Hours of Building Rental

• Opening hours are based per event circumstances
• All events must end no later than 10pm
• Clean-up begins once event ends; building must be cleaned and everyone must be off Rescue Squad property by 11pm

6. How  Reservations are Made

• Reservations must be made through Katie Schroeder, Building Use Coordinator, to reserve the facility
• Applications may be obtained at the Rescue Squad office M-F, 8am-4pm, or click on the building to download a form (see top of page).

7. Catering

• BVRS is given the first option to cater events held in the facility; all prices are set by the members of the BVRS Auxiliary.  If interested, please contact Pat and Earl Waggy, Auxiliary Representatives in the Building Use Committee (828-3395).
• In the case that BVRS declines to cater an event, the applicant may then use outside services, but will be required to pay a kitchen use fee of $100.  If a catering service is required, but use of the kitchen is not required, there will be no extra charge.  If this is the case, the kitchen will be locked prior to the event.
• If catering services are not required for the event but the applicant wishes to use the kitchen area for their own preparation and service, the applicant will be required to pay the kitchen fee of $100.

8. Damages

• The applicant is responsible for damages and will sign an Indemnification Agreement when applying for the use of the Facility.

9. Priority of Users

• Highest priority is given to official Bridgewater Volunteer Rescue Squad meetings, classes, and drills
• BVRS Auxiliary functions
• Other Rescue and/or Fire activities
• NOTE:  The priority list in no way allows for the cancellation of a one-time event once it has been scheduled.  However, the Bridgewater Volunteer Rescue Squad has the right to cancel an event due to weather, at which time a full refund will be provided.

10. Clean-up after Event

• The applicant will be responsible for picking up trash, sweeping, and general cleaning of the facility.
• If tables and chairs have been used for the event, it is the responsibility of the applicant to return all chairs and tables to their original arrangement.
• If the kitchen facilities are used, all dishes must be washed and any any spills in the oven or on the stove must be cleaned so that the kitchen is returned to the state it was in before the function.
• If the applicant does not complete any of the above cleaning, as stated in #4 above, a $50 hourly cleaning fee will be deducted from the custodial deposit.
• If more than two hours of cleaning is required, the $50 hourly fee will be deducted from the security deposit until the building is returned to its original state, at the discretion of the Building Rental Committee.

11. Improper Conduct

• During an event, no one is permitted to use or answer the telephone.  Actions will be takn against the rental applicant if there is a problem and fees will be assessed to the rental applicant if telephone charges from use occur.  
• Improper conduct will result in expulsion from the building and grounds with no refund.  If appropriate, criminal charges will be placed.
• Applicant is responsible for the behavior of all persons at the event.  In the case that any of the above rules are broken, the security deposit will not be refunded.

12. Capacity

• The fire-rated capacity is 125.

13. Cancellation

• Full refund will be granted if cancellation is requested seven or more calendar days before the event. 
• One to six calendar days, half the deposit will be refunded.
• 24 hours or less, none of the deposit will be refunded

14. Member Use

• Rescue squad, board members, career staff, and auxiliary members may reserve the facilities at no cost, including additional charges (i.e. kitchen use, early access).  The $150 security deposit will be required at the time the reservation is made, but will be refunded within 30 days after the event--if additional cleaning is required, then the cleaning fee will be deducted from the security deposit.
• Members of affiliated agencies may also reserve the facilities but will be required to pay the room rental fees.  However, on a case to case basis the Executive Committee will review the function in question and determine if it qualifies for a meeting room rental fee waiver (such functions include those that are charitable to the Bridgewater Rescue Squad).